VACANCY NOTICE FOR PROJECT IMPLEMENTATION UNIT STAF

Date: 28 August 2024
Project number: Loans 3843/3844 and Grant 0672-MON
Project name: Improving Access to Health Services for Disadvantaged Groups Investment Program
Position: Contract specialist

BACKGROUND

The Ministry of Health is announcing a vacancy of the PIU staff for "Improving Access to Health Services for Disadvantaged Groups Investment Program" by the Asian Development Bank and inviting applications for the Contract specialist position to work at its Project Implementation Unit.
1.CONTRACT SPECIALST
Contract specialist is responsible for contract management and provide necessary legal advice pertaining to the contracts and project implementation related matters. The specialist will draft, and participate in contract negotiations of civil works, consulting services, and goods to ensure its conditions and terms are in line with applicable national, international and ADB’s policies and regulations. The Specialist will be contracted on annual basis and paid in accordance to the “Regulation on the use of the Government’s loan funds and its financing, implementation, administration, monitoring and evaluation” approved by the Order No.4, Minister of Finance dated 11 January 2021. This is a full-time assignment. The contract will be extended based on the work performance. The specialist will undertake the following tasks in coordination to related Consultants and PIU staff:

Perform all roles and responsibilities mentioned in the order No.04 issued by the Minister of Finance;
Develop and implement procedures for contract management and administration in compliance with ADB and applicable Mongolian laws and regulations;
Serve as the point of contact for Contractors on contractual performances. Act as contractual “middleman” between company employees and Client (MOH/PIU) ensuring timely review and approval/reconciliation of variations;
On all standard and nonstandard contracts, provide recommendations and negotiate directly with Contractor until consensus has been reached;
Manage all records and documentation such as contract amendments, control of all contract correspondence, contact information sheets, status reports and other documents for all projects;
Establish and maintain project filing system so that (a) records of procurement, consultant recruitment and contract management are integrated into the management system, and (b) files be handed over to the EA at project completion;
Ensure contract close-out, extension or renewal with support from relevant specialists;
Work closely with PIU finance officer to coordinate contractual requirements and payment conditions when required;
In cooperation with civil works expert and medical equipment experts, carry out on site contract implementation monitoring in particular civil works performance, equipment installation and maintenance and prepare report to the PIU coordinator;
Provide legal advice and solutions on ADB’s social safeguards policy implementation issues, in which include resettlement plan and grievance redress mechanism (GRM);
Carry out on site contract performance monitoring of civil works, equipment installation and maintenance and report to PIU coordinator on the status;
Other duties as required.

Key requirements:

Educational background in financing, business administration, law or relevant field;
At least 3 years of experience with contract management, administration and familiarity with procurement process, and relevant laws;
knowledge on procurement of civil works and goods; prior experience with international funded programs;
English language proficiency is a must.

APPLICATION SUBMISSION PROCEDURE

Interested applicants should submit an application consisting of the following documents, prepared in English and Mongolian languages:

Cover letter (maximum 1 page) explaining the reasons for applying for the positions, describing how the candidate’s qualification, skills and work experiences meet the selection criteria;

Curriculum Vitae with ID photos (3x4) attached;
2 reference letters from a previous employer/supervisor or persons who know the candidate well;
Copies of all diplomas and certificate;
Other supporting documents (such as information on previously conducted similar works, proof of English language proficiency etc).

All documents should be submitted through the e-mail below or in person to the following contact address before 3:00 PM on 6 September 2024.
Contact information:
          The Ministry of Health of Mongolia,
          Sukhbaatar district, Olympic Street 2,
          Government Extension Building, 3^rd Floor, Room No.302
          Ulaanbaatar, Mongolia
          Tel: +976-329369
          E-mail: altantsetseg.batsukh@hsdp.org;