RE-ADVERTISEMENT
VACANCY NOTICE FOR
DESIGN CONSULTANT-MEDICAL STORAGE FACILITIES
(2.5 person-months)
Date: 10 June 2020
Loan No. and Title: 3921-MON: Emergency Assistance Loan for Additional Financing: Fifth Health Sector Development Project
- The Ministry of Health is implementing a loan project with ADB’s additional financing under 3921-MON that aims to support Component 3: Hospital hygiene and infection prevention control through i) increasing a number of sites for upgrading sterilization departments ii) increasing the capacity of hospitals to diagnose and treat COVID-19 patients; iii) improving diagnostic capacity for COVID-19 and other viral infections at the National Center for Communicable diseases and provincial hospitals in border aimags and iv) establishing a warehouse facility to maintain and manage centralized stockpiles of medicines and medical devices for emergency situations in Ulaanbaatar. More information about the project can be obtained from: https://www.adb.org/projects/50091-003/main
- The objective of the assignment is to produce high quality conceptual design and functional plan along with a cost estimate for medical warehouse facility of international standards to store pharmaceutical stockpiles and medical devices including disinfectants for emergency situations in Mongolia.
- Pharmaceutical warehouse need to be well laid out and should contain all the necessary storage areas, goods assembly, packing, receiving and dispatch bays and office and associated facilities including ancillary accommodation needed for efficient operation of the store. The warehouse facility should be efficiently laid out so as to minimize dispensing errors and should provide a safe and comfortable environment for staff. Facilities of all sizes and types must be able to store and protect time and temperature sensitive pharmaceutical products (TTSPPs) and other products against damage and degradation during storage.
- The Consultant service will consist of the following stages:
- Develop conceptual design requirements for a pharmaceutical warehouse or dispensing facility in accordance with WHO Technical Report Series No. 961, 2011, Annex 9: Model guidance for the storage and transport of time- and temperature-sensitive pharmaceutical products, Good Storage Practice (GSP), Good Distribution Practice (GDP) and other relevant national and international standard practices.
- Design schematic space planning;
- Conceptual layout for each function, associated facilities, and operation and maintenance facilities pre-set functionality of
- Develop equipment lists and generic technical specifications;
- The Consultant will ensure that all design and planning documents are in compliance to equipment and other infrastructure requirements of the facilities in good order and timely manner. In close coordination with Ministry of Health (MOH) and PIU specialists, the Consultant willundertake the following tasks:
- Design of pharmaceutical warehouses: The consultants should develop a general overview of warehouse layout planning and then concentrates on design issues that relate specifically to temperature-controlled storage. In the design the consultant should include the concepts of Low-carbon design and environmental auditing, such as BREEAM or LEED, should be adopted at the beginning of the design stage. A careful design can greatly reduce energy consumption and it is possible to design these buildings so that they are net-zero energy consumption.
- Warehouse layouts: the consultant should provide a warehouse layout that is dictated by the type of warehousing operation (transshipment, type receives products, cross-dock center and etc.) and the need to achieve an efficient flow of goods into and out of the building; it is also constrained by the physical layout of the site and available road access points. In addition, it is affected by the need to allow for future expansion. The consultant may suggest the best layout options between (i) ‘U’ flow warehouse and (ii) ‘Through’ flow arrangement that best fits the needs of Mongolia.
- Temperature zones: the consultant should suggest the size and layout of the temperature zones within the warehouse will be determined by the labelled storage temperatures of the products to be stored, the volume of goods in each of these categories and the stock-keep unit (SKU) for each product type. The design requirements for cold rooms and freezer rooms are similar to those described for temperature-controlled stores.
- Estimating the capacity of storage facilities: The consultant in consultation with the Ministry of Health, procurement unit and use of appropriate tools (ABC or VEN analysis) to determine how accessible the product needs to be, and how it will be picked during order assembly.
- Packing area: The consultants should determine the parking areas based on the stores where TTSPPs are being handled, and products are packed in the general staging area, it is essential that the staging area is temperature-controlled so that products are not exposed to elevated temperatures during the packing and holding operation.
- Staging area: the designs should include, staging area that will minimize exposure of the product to temperatures above or below their labelled storage range whilst awaiting transfer.
- Loading docks: the designs should minimize heat loss or heat gain through the dock area, vehicles should preferably be coupled to the building by a dock seal; it must also be possible to close off the opening when no vehicle is in place. This arrangement is essential where vehicles are coupled to a temperature-controlled loading bay.
- Operations and management facilities: the designs should include facilities for office, building management, associated facilities such as electricity, central heating/cooling facilities,temperature monitoring, disposal of medical wastes (management of expired stockpiles), access roads and staff carpark, sewerage, security, and any other facility that is not listed above.
- Develop generic list and technical requirements and bill of quantities of all equipment for the warehouse;
- Develop an approximate budget for the entire facility (building and equipment);
- REQUIREMENTS TO THECONSULTANT
- At least a BSc in architectural design, engineering or relevant field;
- At least 5 years of work experience in particular design experience with similar facilities will be an advantage. Similar facility means pharmaceutical warehouses or storage facilities of medical devices etc;
- Prior work experience with an international funding agencies and familiarity with ADB or WB guidelines is an asset.
- Good verbal and written English language is a must.
- The Consultant may be nominated from professional organizations or companies.
- APPLICATION SUBMISSION PROCEDURE
- Cover letter (maximum 2 pages) explaining the reasons for applying for the positions, describing how the candidate’s qualification, skills and work experiences meet the selection criteria;
- Curriculum Vitae with ID photos (3x4) attached;
- 2 reference letters from a previous employer/supervisor or persons who know the candidate well;
- Copies of all diplomas and certificates;
- Other supporting documents (such as information on previously conducted similar works, proof of English language proficiency etc).
Contact information:
Attn: Mrs Altantsetseg.B, Project Planning and HR specialist.
The Ministry of Health of Mongolia, Project implementation unit for HSDP-4,4+ and 5.
Sukhbaatar district, Olympic Street 2,
Extension of the Government Building-8, Room No.6
Ulaanbaatar, Mongolia
Tel: +976-329369
E-mail: altantsetseg.batsukh@hsdp.org
Only the short-listed candidates will be contacted and asked to (i) have a job interview with MOH’s CSC and (ii) to provide original copies diplomas and certificates at the interview.
http://apps.who.int/medicinedocs/documents/s18683en/s18683en.pdf
